Privacy notice — Volunteers

The below privacy notice is intended for people volunteering to support the maths circles programme. For our general Privacy Policy click here.

Note: we have recently changed our name from Mathematics Education for Social Mobility and Excellence (MESME) to Axiom Maths. During this transitionary period, some pages / documents / forms may refer to our old name. The way we process data and data subjects’ rights are not changing so for the purposes of data protection, any referral to MESME or Axiom Maths are reference to the same organisation and are equally valid.

Name: Axiom Maths (previously MESME)

Address: The Brewery Building, Kings Cross, London, N7 9QH

E-mail: info@axiommaths.com

Registered Charity Number: 1199281

Date of Privacy Notice Review: 01/09/2024

Data Protection Officer: Bulletproof – dposupport@bulletproof.co.uk.

Axiom Maths (previously MESME) is a registered Data Controller with the Information Commissioner’s Office. Registration number; ZB345801.

We make every effort to present the following information in a concise, clear, and easily accessible way, understanding that some applicants may be under 18 years of age when supporting our programmes.

To contact us in relation to any of the information contained in this policy, or to pursue any of your rights under the General Data Protection Regulation (further information below), please email Info@axiommaths.com

Axiom Maths is committed to safeguarding your personal information. Whenever we process such information, we will use and store information in line with both the Axiom Maths Data Protection Policy, this privacy policy and all laws concerning the protection of personal information, including GDPR. You can read the Axiom Maths Data Protection Policy here: Axiom Maths Data Protection Policy.

The type of personal information we collect

We currently collect and process the following information:

  • Full name
  • Email address
  • School
  • Completion of training details
  • Anonymised feedback from surveys
  • If you take support maths circles online, then we will hold recordings of these sessions for up to 60 days for monitoring and safeguarding reasons.

We may collect further information if the volunteer has additional duties / takes part in additional activities.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Delivery and management of Axiom Maths’ programmes, including the maths circles programme.
  • Relationship management and communication with schools, partners, stakeholders and interested parties.
  • Conducting research and responding to feedback given on surveys.
  • Measuring the impact of Axiom Maths’ activities.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • Schools – For our schools programme, we may receive data related to school staff, maths excellence coordinators, volunteers and mentors.
  • Delivery partners – We may receive data related to partners’ staff and volunteers from the partner in which they work/attend maths circles.
  • We also receive data via the Axiom Maths Hub and TalentLMS (if you are a mentor registered on the sites), Typeform and Form Assembly (if you are an active participant completing one of our surveys).

We use this information to effectively manage and deliver our programmes and measure the impact of these activities to further improve our provision.

Sharing data with external organisations

Data may be shared with and processed by third party platforms/software for the purposes of managing our programmes and collecting feedback. This includes the developers of our online platform (the Axiom Maths Hub) who may require data to fix bugs and ensure the smooth running of the platform. Also, data may be shared with an external research organisation to analyse the impact on pupil attainment compared to national statistics.

Axiom Maths transfers personal data to countries outside of the EEA, but only where appropriate safeguards are in place (such as the International Data Transfer Agreement or the International Data Transfer Addendum) or an adequacy decision is in place, in line with data protection legislation. For more detail on the transfer of data, visit our data protection policy here: Axiom Maths Data Protection Policy. Please contact us for information on how to get a copy of the safeguards in place.

Axiom Maths does not use profiling or automated decision making as part of its processing of personal data.

Lawful Bases

Under the UK General Data Protection Regulation (UK GDPR), the primary lawful bases we rely on for processing this information is:

  • Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. We have identified some of our legitimate interests as effectively managing our organisation, administering the Axiom Maths programmes, supporting our pupils, mentors, volunteers and partners, and measuring the impact of our activities.

For some mentors and circumstances, we may rely on the following lawful bases. Please get in touch if you would like more details on these.

  • Consent: the individual has given clear consent for their personal data to be processed for a specific purpose. For example, mentors may give consent to be contacted about local activities / training / events.
  • Contract: the processing is necessary for a contract we have with the individual, or because they have asked us to take specific steps before entering into a contract. In some instances, individuals may be under a contractual and/or statutory obligation to provide us with personal data. Without this data, we may not be able to provide the service or manage the programme as required.
  • Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations).
  • Vital interests: the processing is necessary to protect someone’s life.
  • Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

How we store your personal information

Your information is securely stored. For detailed information on the disposal of your data, and the time periods for which each piece of data is held, visit our data protection and retention policies here: https://axiommaths.com/policies-and-procedures/

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information and other supplementary information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer, move or copy the personal information you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – You have the right to withdraw consent for data processing, where consent has been given.

If you make a request, we have one month to respond to you.

Please contact us at Info@axiommaths.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@axiommaths.com. You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,

SK9 5AF; Helpline number: 0303 123 1113.

ICO website: https://www.ico.org.uk

Any changes to the policies will appear on this web page.